The Arc of Ohio
The Arc of Ohio accounts are assigned to The Arc of Ohio staff as an essential tool in order for staff to complete his/her job duties/functions. The purpose of this document is to provide common standards for The Arc of Ohio electronic accounts usage including but not limited to: usage, protection of sensitive data, email, and the Intranet.
The Arc of Ohio staff will be given a username (First.Last@TheArcofOhio.org) to access email, applications, documents, and other services authorized by The Arc of Ohio. It is the responsibility of the staff to scan or otherwise ensure viruses are not loaded onto their personal computers from any file downloaded or attached using their electronic account. The Arc of Ohio staff are expected to report any account issues to their immediate supervisor. The username and password combined constitute an electronic signature for documentation purposes.
Protection of Sensitive Data
Many emails and documents contain confidential/sensitive information of individuals. The Arc of Ohio staff are not to share confidential individual information with unauthorized personnel. The Arc of Ohio staff are not to allow unauthorized personnel to have access to their electronic account; this includes family, friends or unauthorized employees.
Emails are considered professional communication. Emails are to be used for business purposes. The Arc of Ohio staff should be aware that their emails may be monitored. The Arc of Ohio staff are not to forward chain letters or receive/forward obscene material. Email is not to be used to solicit money for religious or political causes. The Arc of Ohio staff are expected to check their email at least daily as many important communications will be delivered via email.
Intranet and Online Services
Intranet and other online services are to be used for business purposes. Intranet usage is used to assist The Arc of Ohio staff to obtain information and assist with communication. The Arc of Ohio staff are not to download or transmit obscene material on the Intranet or any other online service approved by The Arc of Ohio. The Arc of Ohio staff are expected to use these services as they are intended and are not for personal use.
The Arc of Ohio Electronic Account Agreement
I acknowledge that I am not to allow others to access my electronic account and that The Arc of Ohio administrative staff may access my electronic account at their discretion.
I acknowledge that I am entirely responsible if I do not maintain the confidentiality of my password and account name. Furthermore, I acknowledge that I am entirely responsible for any and all activities that occur under my account name.
I understand any attempts to tamper with The Arc of Ohio electronic system are not allowed. This includes, but is not limited to: attempting to bypass security measures; attempting to use or using another person's account; attempting to intentionally contaminate or damage the electronic system with a computer "virus" or with any other means.
I have read and understand The Arc of Ohio Electronic Accounts Policy and understand that my username (First.Last@TheArcofOhio.org) and password combined constitute an electronic signature.
I consent to The Arc of Ohio utilizing the Automated Registry Check System (ARCS) for background information as well as the Ohio Attorney General’s Rapback System for criminal records check and monitoring. I also consent to The Arc of Ohio sharing the results of these reports with the person and family with whom I will be working.
Click Here for the OAC 5123:2-17-03
I hereby attest that I have not been convicted of or pleaded guilty to any of the disqualifying offenses listed below and agree that I will notify The Arc of Ohio within 14 calendar days, if while employed I am formally charged with, am convicted of, or plead guilty to one of the disqualifying offenses. I understand that failure to make this notification may result in termination of employment.
Click Here To See The Full Agreement